How to save time and money on your business travel

How to save time and money on your business travel

Want to know how you can save on your business travel expenses? And let’s be honest, who doesn’t? Well, read on as John Bedikian, National Sales Leader at Flight Centre Business Travel, shares his top tips to save your time and money.

How to save time and money on your business travel

Update your travel policy

Your business’ travel policy is like a ‘How To’ for your staff who travel. Just as the travel industry evolves – new hotels open, airports have designated rideshare pickup zones, airlines give you access to WiFi for your flight – so should your travel policy.

Don’t have a travel policy in place? Get one! They’re not just for the big wigs. A good travel policy will guide your staff through travelling for work, from your approval and booking processes, to preferred suppliers (think airlines, hotels, transfer companies) and expenses, both in terms of your budget and acceptable reimbursements.

John says creating and sticking to a travel policy is a no-brainer when it comes to saving: “Setting out clear procedures will help your business travellers make decisions that stay within your policy and don’t incur additional costs that hurt your bottom line.”

How to save time and money on your business travel

Consolidate your travel bookings

Researching and booking travel across a number of different websites is an easy way to waste time and lose sight of your budget. The answer? Consolidating your travel processes through a dedicated Travel Manager.

John says: “Consolidating everything through one person with years of experience will straight away save your company hours. From planning and booking to advice on ongoing cost-saving strategies, they’re always looking for the right travel solutions for your business.”

Tapping into our experienced Travel Managers and our global negotiating power is without a doubt the easiest, quickest and best way to regain your time and reduce your travel expenses.

Take advantage of corporate rebate programs

Sign up to corporate rebate programs like Qantas Business Rewards and Virgin Accelerate to take advantage of their benefits, which can include additional frequent flyer points for your business on top of points that your staff earn, discounts off flights and savings on airport lounge membership.

John says: “This is an easy win; corporate rebate programs are designed to reward SME businesses with rebates and discounts.”

Your Travel Manager can help you get set up with corporate rebate programs and maximise the rewards for your business.

How to save time and money on your business travel

Plan and book your travel early

We know that things pop up and there will always be a need for last-minute travel. But if you know that you’ve got a conference in six months’ time or you’ve got a quarterly meeting interstate, lock in the best price by booking your travel now.

Flight and hotel rates fluctuate depending on supply and demand, so ensure you can a) get the flight and hotel room you want, and b) get it for the best price possible, by booking as early as you can.

John says: “The beauty of using a Travel Manager is you have more flexibility with changes and can make changes closer to your travel if you need to, but if you’re all about saving money, keep in mind that changes might cost you.”  

So, there you have it: some of the best ways to save on your work travel. From easy wins to getting a Travel Manager onboard, you’ll come in under budget with time to spare. What are you waiting for? Get to it!

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