Are You Remote Ready?

Are You Remote Ready? 

Continuing business-as-usual is starting to look a bit different in the context of the COVID-19 pandemic. As workplaces are required to move from the office to home for the health and safety of everyone, are you ready to easily make the switch? 

Lay the groundwork now by prepping, planning and putting systems in place so you can seamlessly make the transition with minimal interruptions to your business operations or negative impact on staff wellbeing.

 

Working from home a guide during coronavirus pandemic
make sure you have the appropriate equipment to work from home

Laptop

Stay mobile ready by taking your laptop home with you each evening and weekend, in case the situation changes rapidly.

Sound

Check your microphone and headphone capabilities before you log into important teleconferences and web meetings from home.

Do you have the right accessories?

If you anticipate working from home, store a keyboard, mouse and cable. Ensure you have sufficient power boards and extensions leads.  

WiFi working?

Reliable WiFi will be the key to working from home. Check that you can access everything you need before making the switch.

Passwords and Files

Check that you can access all your essential files from home and that your password/login credentials are up-to-date. Ensure you sync any necessary files and update cloud drives.  

Workspace setup

Just because you’re at home doesn’t mean workplace health and safety doesn’t apply. Ensure your workspace is set up well with any necessary hardware such as monitors, an ergonomic desk and chair.

 

Working from home guide for coronavirus pandemic

SET UP THE SUPPORT NETWORKS

Family and Kids

Daycares and schools may be closed, which means some team members will struggle to work, even from home. 

Combat loneliness

Staff who live alone and need to work from home may feel especially isolated. Make time for non-work related chats and check in regularly.

Ergonomic expectations

Don’t expect every team member to be tied to their desk. Circumstances will vary and some may not be as well-equipped as others to work from home.    

Facetime

Video chat is a great way to maintain personal connection while working remotely; it’s great to encourage sharing of individual environments.

Varied environments

Be mindful that some staff and team members may have family, room mates or partners in a similar position. Be patient with individual situations.

 

WOrking from home guide during coronavirus pandemic

Roles and responsibilities

Set the ground rules and expectations early. Clarify responsibilities for staff working remotely. Delegation and prioritisation will also be key as not everything will be possible  

Follow the leader

Is your chain of command intact? Re-evaluate if necessary, implementing contingencies in case of illness and absence. If leaders are out of action, who makes business decisions or takes on critical tasks?

Check ins

Short, scheduled check-ins will ensure everyone can work around their own environmental challenges. Keep in mind that some people will need to work at night if they have kids at home.

Communication 

Decide on the best communication method or channel to be used for each comms type. Set expectations early for how to use these and don’t expect people to reply immediately.  

 

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